Resources
Munnerlyn Atrium
Reserving Space and Services
All reservation requests are to be completed through the Conference & Events Office at (585) 275-2094. Please use this form when requesting use of the atrium.
Please note - When requesting services for your event (A/V Event Support, furniture, equipment, etc.), service providers may have their own notification requirements. Late fees may apply. To avoid additional charges for services, please complete and turn in the above form as soon as possible. If you have any questions or would like to discuss possible late fees, please call the Conference & Events Office at (585) 275-2094.
Conference & Events will:
- Confirm availability and schedules the space
- Provide users with instructions for use of the facility
- Confirm applicable rental fees (university-sponsored or external groups only) and equipment fees.
- Coordinate necessary support services
- Obtain deposits and other paperwork as appropriate prior to the activity
A signed UR requisition (form 312) is to be submitted to confirm the reservation whenever support services are requested through the C&E Office. This requisition will be used to process any charges or fees associated with the use of the space.
All users are responsible for returning the Atrium space to its normal configuration.
A minimum of one (1) hour of housekeeping services at the rate of $24/hr. is required for all groups. Additional housekeeping charges may be assessed when special cleaning is required following any activity/reservation. The existing furniture in the atrium can be moved out at a cost of approximately $150 (charges vary and will be invoiced after your event).
Rental Fees
| UR Sponsored | External | |
| All day (6 a.m. to 6 p.m.) | $300 | $900 |
| 1/2 day (3-6 hours) | $200 | $800 |
| 1/4 day (<3 hours) | $200 | $800 |
| Evening (6 - 11:00 p.m.) | $300 | $900 |
College Use reservations are not subject to any rental fee. "College Use" is defined as events that are targeted principally (at least 80%) to faculty, staff, and/or students of the University of Rochester's College of Arts, Sciences, and Engineering. College Use reservations are reponsible for all service costs associated with use for their event.
Service Fees
Service fees consist of the expenses from any and all of the services, materials or special requests associated with any use of the Atrium space. These include, but are not limited to: parking, housekeeping setups, special media needs, catering, equipment rental and Conference & Events management fees where applicable.
Cancellation Policy
Cancellations of space/service requests must be received in writing by the Conference & Events Office. This applies to all categories of users. Letter, fax or e-mail cancellations will be accepted.
Cancellations received up to 10 days in advance of the reservation will receive a refund of 50% of deposit (where applicable), however, all groups will be responsible for any charges incured in planning/preparation for the event. This includes: Conference & Events staff time and services, vendor cancellation fees or any other charges specifically related to their event.
Cancellations less than 10 days in advance will receive no refund or deposit.
Please click here for the full Facility and Service Policies outline.
Program Links
